• Assessment Team

    Our Preschool Assessment Team Office is located at Buttercup Preschool on the campus of Yerba Buena Elementary School. All assessments and IEP meetings will be held at this location unless otherwise specified. Assessment Team Office Phone is (818) 889-1450.

     

    The Referral

    The assessment process can be initiated in a variety of ways. A parent can refer their child to be assessed by the preschool assessment team if there are concerns regarding their child's development. To refer your child for assessment, please send letter to the Buttercup Preschool Assessment Team Office at Yerba Buena Elementary School - 6098 Reyes Adobe Road, Agoura Hills, CA, 91301. Include in your request for assessment the following information:

    • Reason for Referral

    • Child's full name and birthdate

    • Daytime phone number of parent

    • Parent email address

    • Proof of residency to be provided before the assessment is started

    If a home owner:

    ● Property Tax, Escrow papers and/or Mortgage statements and proof of payment, and

    ● Two utility bills: Water, gas, or electric bills (phone bills will not be accepted). If utilities are included in the above or in HOA dues, parent must provide 3 additional documents that are mailed showing parents name and address (phone bill, credit card bill, cell bill, NO personal mail) and

    ● Driver’s license, passport, or other government-issued identification with photo ID

    Note: With a recent purchase or lease, escrow papers or a lease agreement are temporarily acceptable until you can provide us with the utility bills.

    If a renter or lease holder:

    ● Lease agreement and proof of payment, and

    ● Two utility bills: Water, gas, or electric bills (phone bills will not be accepted), If utilities are included in the above or in HOA dues, parent must provide 3 additional documents that are mailed showing parents name and address (phone bill, credit card bill, cell bill, No personal mail) and

    ● Driver’s license, passport, or other government-issued identification with photo ID

    If family is a Co-Resident:

    ● Co-Residency Supplemental Form MUST be completed if the family is living with someone who lives within the school boundary.

    ● Declaration of Residency and Responsibility MUST be completed if the student is living with someone who lives within the school boundary and NOT with a parent.

    • Prior to starting preschool, a copy of the birth certificate will also be needed.

    A child can also be referred to the assessment team by the regional center if they are currently receiving early start services and are about to turn three years of age. Prior to a child's third birthday, the regional center will obtain the parents' consent to refer the child to the school district for assessment. If your child is a current regional center client and is about to turn three years old, the regional center will hold a Transition IFSP (Infant Family Service Plan) meeting to discuss the transition to the school system.

    If there is a referral for assessment, the parent will sign an assessment plan and make their child available to be evaluated by the Preschool Assessment Team.

     
     
    The Assessment

    Once an assessment plan has been signed, the parent will receive a Save-The-Date notification in the mail regarding proposed dates for the assessment and IEP meeting. The parent will then bring their child to the assessment office to participate in a play-based assessment. Based on the signed assessment plan, specialists in various fields will assess the child using informal and formal testing procedures. The assessment team may consist of a school psychologist, special education teacher, speech therapist, occupational therapist, physical therapist, vision impairment specialist, deaf and hard of hearing specialist, and others, depending on the areas of suspected delay.

    Once the assessment has been completed, the team will compile their findings in a report and recommendations will be made regarding eligibility for special education.

     
     
    Eligibility

    Eligibility is a team decision: the assessment team as well as the parents will discuss possible eligibility at the IEP meeting. Results from the assessment, review of records, and parent input will assist the eligibility determination process. There are 14 handicapping conditions that can qualify a child for special education services:

    • Autism

    • Deaf-Blindness

    • Emotional disturbance

    • Hearing impairment (including deafness)

    • Intellectual Disabilities

    • Multiple disabilities

    • Orthopedic impairment

    • Other health impairment

    • Speech or language impairment

    • Specific learning disability

    • Traumatic brain injury

    • Visual impairment

    • Established Medical Condition (preschool only)

    If a child is made eligible for special education services and an Individualized Education Plan (IEP), goals/objectives, placement, and accommodations will be proposed at the meeting. For more information on this process, please visit the Ventura County SELPA website.