• 2020-2021

    Chaparral Elementary 

    School Site Council 

    School Site Council  

    Purpose, Organization & Bylaws

     

    Chaparral Elementary School

    School Site Council (SSC) Purpose

    School Site Council:

    • Approves the School Improvement Plan or School Plan 
      • Developed to provide strategies for improving the educational performance of our students.  
      • One of the documents used to determine goals is the state standardized test results, (RenSTAR District Universal Assessment & Common Core State Standards Assessments, CAASPP).
    • Reviews the on-going efforts at implementing the School Plan 
    • What is occurring in the school to meet the written goals?
    • Is the budget reflective and supportive of the plan?
    • Does the data show that the plan is effectively meeting the needs of students?
    • What revisions are necessary to increase student achievement?
    • Will be informed about 
      • Current and upcoming trends in educational instruction 
      • School, district, federal and state educational goals
      • Monetary resources related to improving student learning
    • Will use this information to make decisions that positively benefit the students of Chaparral Elementary School.

     

    Appendix E: Organizing the School Site Council 

    School Site Council

    The California EC requires the School Site Council (SSC) to develop a Single Plan for Student Achievement (SPSA) for ConApp programs operated at the school or in which the school participates. In addition, Pupil Retention and School and Library Improvement Block Grant programs operated at the school must be included in the SPSA. The SSC must approve the plan, recommend it to the local governing board for approval, monitor implementation of the SPSA, and evaluate the results.

    At least annually, the SSC must revise the SPSA, including proposed expenditures of funds allocated to the school through the ConApp, and recommend it to the local governing board for approval. Also, the SSC annually considers whether or not the school will participate in the School-Based Coordinated Program (SBCP) and indicates its decision in the SPSA.

    Composition 

    Composition of the SSC is specified in the California EC Section 52852 as follows:

    • The SSC shall be composed of the principal and representatives of: teachers selected by teachers at the school; other school personnel selected by other school personnel at the school; parents of students attending the school selected by such parents; and in secondary schools, students selected by students attending the school.
    • At the elementary level, the SSC shall be constituted to ensure parity between (a) the principal, classroom teachers, and other school personnel; and (b) parents; or other community members selected by parents. In schools with fewer than three teachers, this requirement may be met by establishing a SSC that is composed of equal numbers of school staff and parents or other community members selected by parents.
    • At the secondary level, the SSC shall be constituted to ensure parity between (a) the principal, classroom teachers, and other school personnel, and (b) equal numbers of parents or other community members selected by parents, and students.
    • At both the elementary and secondary levels, classroom teachers shall comprise the majority of persons represented under subdivision (a) of this section.
    • School districts that maintain kindergarten or any of grades one to eight, inclusive, and that maintain schools with fewer than 100 students each, and that share a common attendance area may establish a single SSC for the common attendance area.
    • At the discretion of the local governing board, the middle school may, but is not required to, include student representation on the SSC.
    • If a middle school SSC includes students, the SSC must meet the composition requirements of secondary schools.

     

    Composition of an Elementary SSC

    Composition of a Secondary SSC

    Selection 

    The means of selecting SSC members is not specified in law, except that members must be chosen by peers. No additional membership qualifications may be required. Beyond the composition requirements stated above, no seat on the SSC may be reserved for any group or individual. Membership in most school site councils is determined by ballot, but could be decided in an open meeting by voice vote.

    To ensure broad support for the selection process, and to avoid controversy over the selection of SSC members, board policy, or SSC bylaws may specify:

    • The means of selecting members and officers
    • Terms of office for members and officers
    • The notice of elections for each peer group
    • The responsibilities of the SSC and time commitment involved
    • A policy of nondiscrimination, as may occur by limiting membership to a select group

    Many schools elect members for a two-year term, with elections for half the members held in even years and half in odd years. This practice ensures that the SSC will not be composed entirely of new members each year. Some schools assure additional continuity by electing non-voting alternate members, who are seated as voting members by the SSC in the event of a midterm vacancy on the school site council.


    Officers

    In order to conduct business effectively, the SSC needs to include officers with stated responsibilities and authority, including:

    • A chairperson to organize, convene, and lead meetings of the SSC
    • A vice chairperson to serve in the absence of the chairperson
    • A secretary to record actions taken at SSC meetings and keep SSC records
    • A parliamentarian to resolve questions of procedure, often with the help of Robert’s Rules of Order or similar guide
    • Other officers as necessary to perform stated duties in support of the work of the SCC

    Article I: Duties of the SSC

    The SSC of Chaparral Elementary School, hereinafter referred to as the SSC, shall carry out the following duties:

    • Obtain recommendations for, and review of, the proposed SPSA from all school advisory committees
    • Develop and approve the SPSA and related expenditures in accordance with all state and federal laws and regulations
    • Recommend the SPSA and expenditures to the governing board for approval
    • Provide ongoing review of the implementation of the SPSA with the principal, teachers, and other school staff members
    • Make modifications to the SPSA whenever the need arises
    • Submit the modified SPSA for governing board approval whenever a material change (as defined in district governing board policy) is made in planned activities or related expenditures
    • Annually (and at each semester, trimester, etc.) evaluate the progress made toward school goals to raise the academic achievement of all students
    • Carry out all other duties assigned to the SSC by the district governing board and by state law


    Article II: Members

    Section A: Composition

    The SSC shall be composed of members, selected by their peers, as follows:

    • Two to three Classroom teachers
    •  One to two Other school staff members
    • Four Parents or community members
    • The school principal 

    SSC members chosen to represent parents may be employees of the school district so long as they are not employed at this school.

    Section B: Term of Office

    SSC members shall be elected for two-year terms. At the first regular meeting of the SSC, each member's current term of office shall be recorded in the minutes of the meeting. In the event that all members current term of office expire at the same time, the SSC may vote to extend the term of one or more members for one additional year so that the number of outgoing members and in-coming members are not equal. SSC members can volunteer to extend their term and if more members volunteer to extend their term than are needed, a special election by the peers of the members will be held. 

    Section C: Voting Rights

    Each member is entitled to one vote and may cast that vote on any matter submitted to a vote of the SSC. Absentee ballots shall not be permitted. If an elected member of the SSC cannot attend a meeting, alternate members in order of number of votes received by peers can attend and vote in the member’s absence. The alternate member is a voting member temporarily only for each absence as they occur. The next largest number of votes received during the official School Site Election at the beginning of each school year is determined to be alternate member number 1 and so on. 

    Section D: Termination of Membership

    The SSC may, by an affirmative vote of two-thirds of all its members (not including alternates when a quorum is present), suspend or expel a member. Any elected member may terminate his or her membership by submitting a written letter of resignation to the SSC chairperson.

    Section E: Transfer of Membership

    Membership on the SSC may not be assigned or transferred. 

    Section F: Vacancy

    Any vacancy on the SSC occurring during the term of a duly elected member shall be filled by a new member, selected in the following manner:

    1. The seating of a previously elected alternate member to fill the remainder of the term of the vacant seat (by largest number of votes)
    2. If no alternate members were elected, appointment of the SSC for the period of time until the next regular election

    Article III: Officers

    Section A: Officers

    The officers of the SSC shall be a chairperson, vice-chairperson, secretary, and other officers the SSC may deem desirable.

    The chairperson shall:

    • Preside at all meetings of the SSC
    • Sign all letters, reports, and other communications of the SSC
    • Perform all duties incident to the office of the chairperson
    • Have other such duties as are prescribed by the SSC

    The vice-chairperson shall:

    • Represent the chairperson in assigned duties
    • Substitute for the chairperson in his or her absence

    The secretary shall:

    • Keep minutes of all regular and special meetings of the SSC
    • Transmit true and correct copies of the minutes of such meetings to members of the SSC and to the following other persons: Principal and Office Manager
    • Provide all notices in accordance with these bylaws
    • Be custodian of the records of the SSC
    • Keep a register of the names, addresses and telephone numbers of each member of the SSC, the chairpersons of school advisory committees, and others with whom the SSC has regular dealings, as furnished by those persons
    • Perform other such duties as are assigned by the chairperson or the SSC


    Section B: Election and Terms of Office

    The officers shall be elected annually at the first meeting of the SSC and shall serve for one year, or until each successor has been elected.

    Section C: Removal of Officers

    Officers may be removed from office by a two-thirds vote of all the members. 


    Section D: Vacancy

    A vacancy in any office shall be filled at the earliest opportunity by alternate members in order of number of votes received by peers. The next largest number of votes received is alternate member number 1 and so on or if no alternate members exist by a special election of the SSC for the remaining portion of the term of office.

    Article IV: Committees

    Section A: Subcommittees

    The SSC may establish and abolish subcommittees of its own membership to perform duties as shall be prescribed by the SSC. At least one member representing teachers and one member representing parents shall make up the subcommittee. Alternate elected SSC members are eligible to serve on a subcommittee. No subcommittee may exercise the authority of the SSC.

    Section B: Other Standing and Special Committees

    The SSC may establish and abolish standing or special committees with such composition to perform such duties as shall be prescribed by the SSC.  No such committee may exercise the authority of the SSC.


    Section C: Membership

    Unless otherwise determined by the SSC, the SSC chairperson shall appoint members of standing or special committees. A vacancy on a committee shall be filled by appointment made by the chairperson.

    Section D: Terms of Office

    The SSC shall determine the terms of office for members of a committee. 

    Section E: Quorum

    A majority of the members of the committee shall constitute a quorum, unless otherwise determined by the SSC. The act of a majority of the members present shall be the act of the committee, provided a quorum is in attendance.

    Article V: Meetings of the SSC

    Section A: Meetings

    The SSC shall meet at least 4 times during the school year on a regularly scheduled school day of the month chosen and scheduled by the majority of SSC members. Special meetings of the SSC may be called by the chairperson or by a majority vote of the SSC.

    Section B: Place of Meetings

    The SSC shall hold its regular meetings at a facility provided by the school, unless such a facility that is accessible to the public, including handicapped persons, is unavailable. Alternate meeting places may be determined by the chairperson or by majority vote of the SSC.

    Section C: Notice of Meetings

    Written public notice shall be given of all meetings at least 72 hours in advance of the meeting. Changes in the established date, time, or location shall be given special notice. All meetings shall be publicized in the following venues: Cub Corner Newsletter, PFC email blast, and Marquee at the front of the school.

    All required notices should be delivered to the SSC and committee members no less than 72 hours and no more than 30 days in advance of the meeting, personally or by mail (or by e-mail).


    Section D: Quorum

    The act of a majority of the members present shall be the act of the SSC, provided a quorum is in attendance, and no decision may otherwise be attributed to the SSC. A majority of the members of the SSC shall constitute a quorum. Alternate SSC members, who were part of the yearly election, can be asked to attend and vote for members who are in abstention.

    Section E: Conduct of Meetings

    Meetings of the SSC shall be conducted in accordance with the rules of order established by California EC Section 3147(c), and with Robert's Rules of Order or an adaptation thereof approved by the SSC.

    Section F: Meetings Open to the Public

    All meetings of the SSC, and of committees established by the SSC, shall be open to the public. Notice of such meetings shall be provided in accordance with Section C of this article.

    Article VI: Amendments

    An amendment of these bylaws may be made at any regular meeting of the SSC by a vote of two-thirds of the members present. Written notice of the proposed amendment must be submitted to SSC members at least 5 days prior to the meeting at which the amendment is to be considered for adoption.

    Appendix I: Acronyms and Specialized Terms

    Listed below are acronyms for specific terminology, organizations, or programs associated with the SPSA. Most of the acronyms are "hot-linked" to information on the topic of the acronym:

     

    ACRONYM

    STANDS FOR

    WEB ADDRESS

    ADA

    Average Daily Attendance

    http://www.cde.ca.gov/ds/fd/ec/ 

    ADA

    Americans with Disabilities Act

    http://www.usdoj.gov/crt/ada/adahom1.htm

    API

    Academic Performance Index

    http://www.cde.ca.gov/ta/ac/ap 

    APS

    Academic Program Survey

    http://www.cde.ca.gov/ta/ac/ti/stateassesspi.asp.

    ATP

    Action Team for Partnerships

    http://www.csos.jhu.edu/p2000/nnps_model/school/atp.htm

    AYP

    Adequate Yearly Progress

    http://www.cde.ca.gov/ta/ac/ay/index.asp

    BTSA

    Beginning Teacher Support and Assessment

    http://www.btsa.ca.gov

    BTTP

    Bilingual Teacher Training Program

    http://www.cde.ca.gov/sp/el/bt

    CAHSEE

    California High School Exit Examination

    http://www.cde.ca.gov/ta/tg/hs/ 

    CAPA

    California Alternative Performance Assessment

    http://www.cde.ca.gov/ta/tg/sr/capa.asp

    CARS

    Consolidated Application Reporting System

    http://www.cde.ca.gov/fg/aa/co/cars.asp 

    CBEDS

    California Basic Educational Data System

    http://www.cde.ca.gov/ds/dc/cb/

    CDE

    California Department of Education

    http://www.cde.ca.gov

    CELDT

    California English Language Development Test

    http://www.cde.ca.gov/ta/tg/el

    CMA

    California Modified Assessment

    http://www.cde.ca.gov/ta/tg/sr/cmastar.asp

    COE

    County offices of education

    http://www.cde.ca.gov/re/sd/co/index.asp 

    COP

    Committee of Practitioners (Title I)

    http://www.cde.ca.gov/be/cc/pr/

    CSAM

    California School Accounting Manual

    http://www.cde.ca.gov/fg/ac/sa

    CSCS

    California School Climate Survey

    http://cscs.wested.org/ 

    CSIS

    California School Information Services

    http://csis.fcmat.org/Pages/default.aspx

    CSR

    Comprehensive School Reform

    http://www2.ed.gov/programs/compreform/2pager.html

    CST

    California Standards Test

    http://www.startest.org/cst.html

    CTC

    Commission on Teacher Credentialing

    http://www.ctc.ca.gov

    DAC

    District Advisory Council

    http://www.cde.ca.gov/fg/aa/co/dac.asp

    DAS

    District Assistance Survey

    http://www.cde.ca.gov/ta/ac/ti/documents/das09.doc

    DELAC

    District-level English Learner Advisory Committee

    http://www.cde.ca.gov/ta/cr/delac.asp

    EC

    Education Code

    http://www.leginfo.ca.gov/cgi-bin/calawquery?codesection=edc&codebody=&hits=20

    EDGAR

    U. S. Department of Education General Administrative Regulations

    http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html

    EL

    English learner

     

    ELAC

    English Learner Advisory Council

    http://www.cde.ca.gov/ta/cr/elac.asp 

    ELAP

    English Language Acquisition Program

    http://www.cde.ca.gov/fg/aa/ca/englishlang.asp 

    ELD

    English-language development

     

    ELSSA

    English Learner Subgroup Self-Assessment

    http://www.cde.ca.gov/ta/ac/ti/stateassesspi.asp

    EO

    English-only (monolingual English)

     

    EPC

    Essential Program Components

    http://www.cde.ca.gov/ta/lp/vl/essentialcomp.asp 

    ESEA

    Elementary and Secondary Education Act

    http://www.ed.gov/policy/elsec/leg/esea02/index.html

    ESLRs

    Expected Schoolwide Learning Results

    http://www.acswasc.org/process_ca_comprehensive.htm

    FEP

    Fluent English-Proficient

     

    FOL

    Focus on Learning

    http://www.acswasc.org/process_ca_comprehensive.htm

    FPM

    Federal Program Monitoring

    http://www.cde.ca.gov/ta/cr/ 

    FTE

    Full-Time-Equivalent

    http://data1.cde.ca.gov/dataquest/gls_fte.htm

    GATE

    Gifted and Talented Education

    http://www.cde.ca.gov/sp/gt/ 

    GED

    General Educational Development Test

    http://www.cde.ca.gov/ta/tg/gd 

    IDEA

    Individuals with Disabilities Education Act 

    http://www.cde.ca.gov/sp/se/lr/ideareathztn.asp.

    IEP

    Immigrant Education Program (NCLB, Title III)

    http://www.cde.ca.gov/sp/el/t3 

    IEP

    Individualized education program

    http://www.calstat.org/iep/

    ISS

    Inventory of Supports and Services for students with disabilities

    http://www.cde.ca.gov/ta/ac/ti/stateassesspi.asp.

    LC

    Language census

     

    LD

    Learning disabled

     

    LEA

    Local educational agency

    http://www.cde.ca.gov/re/sd 

    LEP

    Limited English-proficient

    http://www.cde.ca.gov/sp/el/t3/lep.asp 

    NAEP

    National Assessment of Educational Progress

    http://www.nagb.org

    NCE

    Normal Curve Equivalent

    http://www.startest.org/pdfs/post-test_guide2005.appe.pdf

    NCLB

    No Child Left Behind Act of 2001

    http://www2.ed.gov/nclb/landing.jhtml 

    PI

    Program Improvement

    http://www.cde.ca.gov/ta/ac/ti/programimprov.asp 

    PSAA

    Public Schools Accountability Act

    http://www.cde.ca.gov/ta/ac/pa/

    PTA

    Parent Teacher Association

    http://www.pta.org/ 

    RFEP

    Reclassified to fluent English proficient

    http://www.cde.ca.gov/sp/el/rd/ 

    ROPC

    Regional Occupational Program and Centers

    http://www.cde.ca.gov/ds/si/rp/

    RSDSS

    Regional System for District and School Support

    http://www.cde.ca.gov/sp/sw/ss/s4directory.asp 

    SAC

    School advisory committee

    http://www.cde.ca.gov/fg/aa/co/dacreqltr022812.asp 

    SARC

    School Accountability Report Card

    http://www.cde.ca.gov/ta/ac/sa 

    SBCP

    School-Based Coordinated Programs

     

    SEA

    State education agency

    http://www.cde.ca.gov

    SESM

    Special Education Supports Module 

    http://www.calstat.org/pdf/2009B-SESM_Announcement.pdf

    SPSA

    Single Plan for Student Achievement

    http://www.cde.ca.gov/nclb/sr/le/singleplan.asp

    STAR

    Standardized Testing and Reporting

    http://www.cde.ca.gov/ta/tg/sr 

    STS

    Standards-Based Tests in Spanish

    http://star.cde.ca.gov/star2007/AboutSTAR.asp

    SWP

    Schoolwide program

    http://www.cde.ca.gov/sp/sw/rt/ 

    TAS

    Targeted assistance school

    http://www.cde.ca.gov/sp/sw/rt/tasinfo.asp 

    UCP

    Uniform Complaint Procedures

    http://www.cde.ca.gov/re/cp/uc 

    WASC

    Western Association of Schools and Colleges

    http://www.acswasc.org